RU Russian APEC Business Travel Card 4x6 cm Document Checklist - Everything You Need

Requirements

• Completed Application Form: signed bilingual (Russian/English) ABTC form filled out in block letters with applicant and employer signatures on official form version
• Photograph (4×6 cm): one recent color print on plain white background, neutral expression, full-face front view, head height 32–36 mm, no shadows, glasses or headwear
• Valid Passport Copy: clear color copy of the passport data/photo page showing validity ≥6 months beyond requested ABTC expiry date
• Internal Russian ID Copy: copy of domestic passport (internal passport) or military ID for male applicants under 27 years old
• Employer Support Letter: original on company letterhead stating applicant’s role, purpose of APEC travel, coverage of expenses and signed by an authorized official
• Proof of Fee Payment: original bank or postal receipt evidencing payment of ABTC processing fee to the Federal Migration Service account
• Travel Itinerary or Invitations: detailed itinerary or official invitation letters from host companies/government bodies in each APEC economy to be visited
• Security Clearance Certificate: copy of the no‐objection certificate or security clearance issued by the Ministry of Foreign Affairs or FSB
• Power of Attorney (if applicable): notarized POA authorizing a third party to submit documents, plus ID copies of both applicant and representative
• Prepaid Return Envelope: self-addressed, prepaid, registered envelope with sufficient postage for secure courier or postal return of the issued ABTC

Step-by-Step Process

• First step: Verify eligibility and purpose
• Ensure you are a Russian citizen engaged in business activities within APEC member economies
• Confirm your employer or organization is registered with the Russian Union of Industrialists and Entrepreneurs (RSPP) as an APEC Business Travel Card (ABTC) sponsor
• Obtain a letter from your company detailing your business mission, dates, and APEC economies to be visited
• Second step: Complete the official ABTC application form
• Download Form APEC-RU-01 from the Ministry of Foreign Affairs website
• Fill in all fields legibly in block letters, including personal data, passport details, and travel itinerary
• Double-check spelling, passport number, and dates to avoid processing delays
• Third step: Gather required supporting documents
• Passport bio-data page copy: valid for at least 6 months beyond your planned travel dates
• Recent employer letter: on company letterhead, signed and stamped, specifying your APEC business purpose
• Invitation letters (if applicable): from APEC member economy hosts, specifying meeting dates and locations
• Security clearance form: completed by your company’s security office, as per RSPP guidelines
• Fourth step: Prepare your 4 × 6 cm biometric photo
• Size: exactly 40 × 60 mm with head height between 32 mm and 36 mm measured from chin to crown
• Background: uniform light gray or white, matte finish, no shadows or patterns
• Pose: full-face, neutral expression, eyes open and directly facing the camera, no head tilt
• Dress: business attire without uniforms, hats, or tinted glasses; ear visibility required
• Fifth step: Calculate and pay the application fee
• Fee amount: RUB 1,500 for standard processing, RUB 3,000 for expedited (5-day) service
• Payment methods: bank transfer to the Ministry of Foreign Affairs account or online via the government portal
• Retain the payment confirmation receipt; you will need it for submission
• Sixth step: Submit your complete application package
• In person at the nearest MFA visa center or via authorized courier service
• Include: filled application form, passport copy, employer letter, invitation letters, security clearance, photo, and fee receipt
• Request a submission receipt with a tracking or reference number
• Seventh step: Track application status
• Use the reference number on the MFA online portal or call the visa center hotline
• Standard processing: up to 20 business days; expedited: 5 business days
• If queried, be ready to provide additional documents or clarifications immediately
• Eighth step: Collect your APEC Business Travel Card
• You will be notified by SMS or email when the card is ready
• Visit the issuing office in person with your original passport and receipt
• Verify card details (name spelling, passport number, validity dates) before leaving
• Activate your card by signing the back and keeping it with your passport during all APEC business trips

Tips and Best Practices

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Conclusion

In summary, the RU Russian APEC Business Travel Card 4×6 cm Document Checklist ensures you submit a fully compliant photo and supporting materials, minimizing delays or rejections. By following each specification precisely, you’ll streamline your application and be ready for APEC travel.

Key Points:

• Photo Requirements: 4×6 cm, head height 32–36 mm, neutral facial expression, plain light background
• Application Form: fully completed and signed APEC Business Travel Card form
• Passport Copy: clear color copy of biographical data page, valid for at least six months
• APEC Membership Proof: official letter or certificate from your sponsoring organization
• Employer Letter: on company letterhead confirming your business role and travel purpose
• Additional Copies: provide one extra set of photos and documentation for backup

Next Steps:

• Double-check every measurement and document against this checklist.
• Submit your complete packet to the designated visa office or authorized agent.
• Keep digital scans of all materials for your records and potential follow-up.